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How to Send your Resume Via Email

How to Send your Resume Via Email


By the Monster Career Coach


Applying for a job these days more often than not means sending your resume and cover letter in electronic format. Some employers ask you to e-mail your resume in the proper format. Others request that you apply using the online form that they supply.

It helps to know how to handle this.

When sending in a job application by e-mail, you basically have two choices. You can either attach your file to the e-mail, or else include your text in the body of your e-mail message itself (by typing it in directly, or by copying the text from your existing resume and pasting it in).

In either case, you want to ensure that the recipient can use what you send them in the way that best suits their needs. For example, quite a few employers today employ “optical scanning” to process your resume. This simply means that they will be using computer technology to read your application and pick out key words as a means of sorting and ranking all the resumes that they receive.

This being the case, it makes sense to copy and paste the text of your resume directly into the body of your e-mail. This way if the employer uses optical scanning, their computer can easily read the “plain-text” you’ve provided, because it doesn’t have any fancy fonts or special layouts that might otherwise confuse the scanner.

However not all employers who ask you to submit your resume via e-mail use optical scanning. Instead, a real person will be opening up the e-mails and manually reading each resume. You can make a good impression in this case by attaching a “hard copy” of your resume – with its fancy fonts and nice layout – in the form of an MS Word document (or a compatible one with a .doc suffix).

Since you may not know in advance whether the employer prefers an attached document or your text in the body of your e-mail, it may be to your advantage to include both, each time you submit an application. You can mention in the opening lines of your e-mail that you have included a plain-text version of your resume for scanning and an MS Word-compatible version for their convenience.

The other variable to consider is if you should use the HTML feature of your e-mail, if it is available to you. With HTML, you can transform the plain-text within the body of your e-mail by adding bold lettering, italics, bullet points, colour and symbols.

This may sound appealing, in that the appearance of your text is enhanced. The catch is that not all employers receive your e-mail in HTML. Thus if an employer prefers to accept e-mails using plain-text only, your submission may not appear as you had intended it to. Therefore it is still appropriate to skip the HTML and stick with the simpler plain-text in your e-mails.

Of course, applying directly through Monster.ca (the orange “Apply” button at the bottom of each job posting page) provides you with potential advantages. You can either upload your existing resume as is, or else copy and paste it into the space that we conveniently provide. Along with this we give you the option of including your cover letter. This may enhance the impression that you make on the employer.

As well, once you have submitted your application directly through us, we immediately inform you that your information has been successfully sent to the employer. If you just use regular e-mail it is difficult to know this. Moreover we will display a selection of related jobs that you may want to apply for as well.

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